How to create a Test

If you have the Learning Management System (LMS) Premium feature, you may want to create tests (with predetermined "correct" responses for automatic grading). This article walks you through how to do just that.

1. From the Administrator Dashboard, hover over 'Modules'. Then, in the dropdown menu, hover over 'Forms'. And, in the subsequent dropdown, select 'Create'

2.  On the "Form Builder - Create" page, click 'Create' in the 'Test' box

3. In the 'Setup' tab, name your Test and select which category it belongs to. 

4. If the category doesn't exist, you can click the 'Add' button to add a new category

5. Next, choose how your questions will be displayed from the dropdown menu in the "Question Setup" field

6. Then, in the "Grade & Results" field, select the passing grade, whether or not that grade is displayed in the Member Portal, and if Admin can provide a feedback form that will show in the Member Portal

7. Next, configure the "Configuration" field options

Allow retest allows people to do the test as many times as you determine in the 'Number of retests' field

Time Limit allows you to set a specific amount of minutes for people to complete the test

Lock Form makes it more difficult to accidentally delete the test on the back end (requiring you to "unlock" it before you can delete it)

Share Form Submissions allows the test to be shared with other members in the Member Portal. You can select who has access to the test results in another tab that appears on the "Create Form: Test" page (Step 36, below). ***This feature may be useful if you have a non-admin course administrator or committee that you want to give permission to mark the test without giving them access to the Administrator Portal.***

Admin Email Notification allows you to input the email of an admin that you want to receive a notification any time a test is submitted

8. Now is a good time to save your work by clicking 'Save Draft'

9. Scroll back to the top of the page and click on the 'Messages' tab

10. On the 'Instructions' sub-tab, write the message you want people completing the test to see before they start the test. This might include the required grade and time for completion, as well as any other relevant messaging.

11. On the 'Submit Message' sub-tab, write the message you want people to see when they have submitted the test.

Save the draft again!

12. Next, click on the 'Questions & Answers' tab and click 'Launch Form Editor'

13. This is where you create the test. 

14. If you want to have sections for the test, click and drag the 'Section Start' box down to the blank white space (the form) below

15. Once in the form, in the 'Section Start' box, click 'SETUP' to name and add a description for the section

16. Type in the name and description and click 'Save Question'

17. Next, drag and drop the questions you want to add.

Text Input

These questions are designed for short answers (just a few words maximum) that the person completing the test must type in. ***Because these questions cannot have predetermined "correct" answers, it is recommended you use a 'Radio button (vertical or horizontal)' or 'Dropdown (single select)' question for these questions to automate the grading process, where possible.***

18. Once you have dragged the 'Text input' question into the form, click 'SETUP' to create your question

19. Type your question into the text field provided and click 'Save Question'

Memo / Text Area

These questions are designed for long, text-based answers such as essays or paragraphs. Because there is no way to create a predetermined "correct" answer for this style of question, if you want to include paragraph/essay style questions in your test, you will need to mark them manually.

20. The process for creating this question is the same as that of a 'Text Input' question

Radio Button

These questions are designed to have only one correct answer (like a standard multiple choice question). The "(vertical)" and "(horizontal)" parentheses after 'Radio Button' designates how the answers are displayed on the test. For the most part, it is recommended you use the vertical orientation. 

21. Once you drag the question into the form and click 'SETUP' you type your question into the space provided on the left side of the pop-up.

22. There are two ways to input the answers. The first is to write it in the "Answer" box then click 'Add Answer'

When you click 'Add Answer,' you will see the answer added...

The other way to add answers to your question is all at once by clicking the "Paste Answers" button

In the page that ensues, you can paste your answers on separate lines in the indicated box and click "Go".

This will populate all the answers at once, as seen here:

23. Rearrange answers using the arrows

24. Select the correct answer using the column designated by a check box. ***For 'Radio Button' questions, you can only select one "correct" answer***

25. Click 'Save Question' to save complete the configuration of this question

Dropdown (single-select)

These questions work the exact same as the 'Radio Button' questions they are just displayed as a dropdown instead of in multiple choice format

Checkbox

These questions are designed to be used when multiple answers must be selected for the question to be marked correct. Otherwise, the setup is the same as for 'Radio Button' questions.

26. The only difference is that when you go to select the correct answers, you signify all the answers that must be selected for the question to be marked correct, as shown below

27. Once you have configured all your questions, click 'Save'

Access

27. Click on the 'Access' tab of the "Create Form: Test" page and use the sub-tabs to configure how access to this test is determined. If you want the test placed within an LMS course, please read this article to learn how to do so.

Alerts & Reminders

28. Click on the 'Alerts & Reminders' tab of the "Create Form: Test" page to configure the alert and reminder options

29. In the 'Alerts' sub-tab, toggle the "Add alert to portal dashboard" green if you want to add a badge on the portal informing people of the test. Use the text box to write the message you want to be displayed.

30.  Toggle the "Send invitation to contacts" green if you want to send an email to all those you want to complete the test and write the email in the fields provided

31. Use the 'Submission Email' sub-tab to configure the email that will be sent upon submission of the test. Toggle the "Add form responses to bottom of submission email?" green if you want the recipient to receive a copy of their test submission with the email.

32. Use the 'Email Reminders' sub-tab to set up email reminders to complete the test. Click 'Add Reminder' as many times as you'd like to add reminders. 

33. Clicking 'Add Reminder' will bring up a window that allows you to determine the content of the email reminder and when it is sent

***Please note that Email Reminders will be sent out based on the opening date of the form that you set. If you have not set an opening date for the form then Email Reminders will be sent based on the date that your published the form. Contacts who do not have access to the form or who have already completed the form will not receive an email.***

Credits

34. If you have the Continued Education Unit tracker (CEU) premium feature enabled on your account and you would like to assign credits upon the successful completion of the test, use the 'Credits' tab to configure these settings

35. Use the 'Assign Credits' toggle to turn the credit assignment on. Use the '# Credits' field to determine how many credits are assigned. And, use the 'Activity Level' dropdown to select which activity level these credits will be applied to

Share Form Submissions

36. If you toggled the 'Share Form Submissions?' on in Step 7, you will see another tab called 'Share Form Submissions', click this tab and use the sub-tabs to determine to whom these form submissions are accessible

***This feature may be useful if you have a non-admin course administrator or committee that you want to give permission to mark the test without giving them access to the Administrator Portal.***

Congratulations! You now know how to set up a test!